You’re finished with interviews and have signed your offer letter. Congratulations on your new job! Your last step – credentialing.
It is a systematic, paperwork intensive procedure to ensure quality professionals are added to the staff. Essentially, it’s a long rigorous process of verifying your history, education and work experience so you can work at the hospital/practice.
Each time you start a new job and move forward in your career, you have to get credentialed again. It feels like it takes forever and there always seems to be just one more bit of information needed. In general credentialing can take anywhere from 1 to 3 months, though sometimes it can take longer. Requirements vary by facility but the goal is the same.
Being organized is the key to faster credentialing:
It’s important that you are organized and have the required documents ready so it doesn’t take longer than necessary.
Have all your documents stored in electronic form for fast and easy submission. Take the time to scan and create clear, legible electronic copies of all your required files for credentialing. You can also use services like Dropbox, Google docs and share your documentation with the facility. Remember to back up your files. In addition, having paper copies is never a bad idea, just in case.
It’s a good idea, that when you start interviewing to review all your documents so you’re not scrambling once you’re hired and the credentialing process gets underway.
Once you receive the packet for credentialing – Don’t put it off! Set up time and get it all done. It’s important that all forms and documents are completed fully and that they are thorough. Mistakes or missing information slows down the process.
Also it’s important to be honest and upfront with malpractice, license or criminal issues.
What’s included in a credentialing packet:
Application – you will be required to complete an application (online or paper). Make sure that it’s completed thoroughly. It’s a good idea to keep copies of applications to use as a reference in the future. Having past applications will keep your information up to date as your career progresses.
Education – have copies of your diplomas and transcripts available for undergraduate, masters, doctorate and any residency/fellowships. This will save time so that the credentialing team does not have to contact your schools.
State Licenses and Board Certifications – you’ll need all your current PA, RN, NP state licenses. In addition, you’ll need whatever national certifications you have ready to send when requested. Make sure they are all up to date.
References – a list of professional references will be required. You will need managers/directors or doctors who have supervised your work and speak to its quality. Having another provider as a reference can be good as well. Be sure you have their phone (office and cell), email address and physical address. Check them prior to submitting for accuracy.
Other items that can be required during credentialing:
- National Practitioner Identifier (NPI) Number
- DEA / Controlled Substance Registration
- CPR / BLS / ACLS / PALS as required by the hospital or practice
- Continuing Medical Education Certificates
- Certificates of Professional Liability Insurance if required
- Copy of Driver’s License and Social Security Card
- Copy of your CV/Resume
- Immunization Records
- Background Checks
Finally, it’s important to stay in regular contact with the Credentialing Department to check on the process and make sure they don’t need any additional paperwork. Also if they call you, call them back as quickly as possible to avoid delays.
Good luck on your new job.